4 Significant Roles of Cloud Computing in HR Management

neuCentrIX - 24/02/2022 10:00

Cloud computing has changed the way many companies run their operations. Almost every department can be improved by the cloud, including the HR department. Today, cloud computing in the HR department is replacing traditional and mostly manual processes with more efficient and productive automated systems, driving business value.

But what does cloud computing actually do to your HR management? Let’s take a closer look at four ways cloud computing impacts your HR management.

It helps you streamline the recruitment process.

Cloud computing helps today’s HR professionals provide an excellent candidate experience. First, cloud computing offers convenient and effective data organization and collaboration. The files and documents stored in the cloud can be easily classified, shared, retrieved, and updated—with every action done to them recorded and time-stamped for easy tracking. 

This allows your HR team to recruit top talents for the company. A recruitment process can be long and detail-oriented, and a messy process may leave candidates waiting and dissatisfied. Cloud computing streamlines the process and makes it easier for everyone involved to refer to the data to make decisions.

It helps you streamline data-heavy tasks.

Believe it or not, HR is a data-heavy department. Your recruiters may have to handle hundreds of applications daily. They have to screen and scan each and every resume to make a shortlist. There are also employee data, timesheet submission, payroll information, day-off requests, performance reviews, employee feedback, and other tasks that involve huge volumes of data.

While those data-heavy tasks had to be done manually in the past, cloud computing has allowed those tasks to be automated. With a cloud-based HR automation system, your employees can even update their own employee data forms. The system will automatically save the changes, updating the data stored in the cloud. Your employees can also virtually sign various documents such as the company code of conduct and the employee handbook.

Automating the process eliminates huge amounts of paperwork. This makes it easier for your HR team to focus its time and resources on more strategic and productive tasks.

It helps you improve the flexibility and agility of the HR process.

Moving your core HR processes to the cloud allows your company to be more flexible, especially if your employees work remotely. Cloud computing allows your HR team to be more responsive and agile by making sure data is integrated while eliminating the limitation of paperwork stacks. Your HR team members can now access data more easily, respond to employees’ requests instantly, and complete their daily tasks more quickly anytime and from anywhere.

As data becomes more accessible to them, employees can have more involvement in their own employment, including in decision making processes. This will make them feel happier and more engaged in the company, improving your employee retention.

It helps you facilitate employees’ learning and development

As they implement the remote work model, companies are now shifting from manual, in-person training to e-learning methods. Modern cloud-based HR software facilitates your training process by providing a central repository of training materials in the form of online lessons, videos, presentations, audio files, and many more. In addition, VR videos have also been gaining more popularity in the learning industry. 

With this kind of flexibility, your company can attract desirable applicants and increase employee productivity by rewarding good performance and supporting employees with the tools to grow. 

Those are four roles of cloud computing in improving your HR management. As the cloud is here to stay, leveraging it in your HR department will help you strategically grow your business in the long run.